Outlook Express 5 & 6 For Windows
|First Time Configuration|
|The first time you run Outlook Express, you will be taken directly through a Internet Connection Wizard. (Note: You may be prompted if you want to use a previous account settings. If so, select "Create a new Internet mail account", then click Next.) Go directly to step 3 of Add New Account.|
|Adding A New E-mail Account|
|1. Click on Tools, then Accounts.
2. Click on Add and select Mail.
3. You will be prompted for a Display Name. Enter your name as your would like it displayed when you send out mail and press Next.
4. Select "I already have an e-mail account that I'd like to use." Enter your CalWeb e-mail address in the box and click Next.
5. Specify that "My incoming mail server is a POP3 server". For incoming mail server, enter pop.calweb.com. For outgoing mail server, enter smtp.calweb.com. Click Next.
6. Enter your login name as account name (no @calweb.com). Enter your password. Make sure "Remember Password" is checked and "Log on using Secure Password Authentication (SPA)" is unchecked. Click Next.
7. You may be prompted for a connection type. If so, select Modem, and then select the CalWeb connection.
8. You will receive confirmation that the mail account is set up. Click Finish.
9. If you are prompted to import an address book from a previous program, select "Do not import at this time", and click Next. You will then get a confirmation screen telling you how you import messages in the future. Click Finish.
10. If you see the "Internet Accounts" screen, click on Close.
|Verifying E-mail Account|
|1. Click on Tools, then Accounts.
2. Click on the Mail tab.
3. Select the mail account you use to get mail from CalWeb and select Properties.
4. Click on the General tab and verify the following:
5. Click on the Server tab and verify the following:
6. Click on the Advanced tab, and verify the following:
7. Click OK, then Close.
|Multiple E-mail Accounts|
|There are two methods for handing multiple e-mail accounts using Outlook Express 5. The first one, using filters, is useful if you simply wish to sort through the mail. The other, Identities, is useful if two or more people have an e-mail account and use the same computer. Each identity would contain the person's inbox, outbox, and address book.
Note: To switch between identities, click on File, then Switch Identity. You may also be prompted with which identity to use when starting Outlook Express.
|CalWeb employs a Spam filtering system called Spam Assassin which marks suspected spam messages with the word *****SPAM***** in the subject line. To transfer the messages to the Deleted Items folder, follow these instructions:
1. Click on Tools, them Message Rules, then Mail.
Tip: If you do not want the new messages to show up in the message count for deleted messages, then check off Mark it as read in section 2 as well.
7. Click OK to save the mail rule.
What will happen is that messages that are marked as spam will be moved to your Deleted Items folder.
|To send a file attachment
While composing a message, either click on the paperclip icon or select Insert and select File Attachment. You will be given a screen to select the file to attach. Select the file, then click Attach.
NOTE: Consider the end user. Large attachments take a long time to both upload and download. Attachments larger than 3MB may be rejected by the mail server.
To open a file attachment
When the entire message is displayed: There will be a line that says "Attach". Double-click on the file. You will receive a file attachment warning. Select either "Save it to disk" to save the attachment on your computer or "Open it" to open the attachment.
If you cannot open a file attachment, or the file list is grayed out, then you have disabled the opening of file attachments. To enable this option, click on Tools, then Options. Click on the Security tab. Uncheck the option "Do not allow attachments to be saved or opened that could potentially be a virus." Then, click OK.
WARNING! Many computer viruses can be transmitted through file attachments. Before opening a file attachment, be sure you know who is sending you the attachment and if you were expecting the attachment. It is recommended that you have a virus-scanning program installed and the latest anti-virus definitions installed. CalWeb is not responsible for any damage to your computer if you open an virus-infected file.
|Message Checking Interval
Click on Tools, then Options. Click on the General tab. Under Send/Receive Messages, make sure that "Check for new messages every" and select a time interval in minutes. Click OK.
Prompt For Password
Mail Left On Server
To leave a copy of the message on the server: (not recommended) Click on Tools, then Accounts. Click on the Mail tab. Select the mail account, and then select Properties. Click on the Advanced tab. Under Delivery, check off "Leave a copy of message on server" is checked. We highly recommend that you also select "Remove from server after [blank] days" is also checked to avoid possible excessive disk usage charges and setting a reasonable number of days (5-15 should be sufficient). Click OK, then Close.
IMPORTANT! If you elect to leave mail on the server, we highly recommend that you periodically check your e-mail box using the CalWeb web mail interface to delete messages that are no longer needed, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)
Hang Up After Downloading
1. Click on Tools, then Message Rules, then Mail.
IMPORTANT! This will leave the large messages on our mail server. You should periodically check your mailbox using the CalWeb web mail interface to check and delete the large messages, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)
Send Messages Immediately
To have a button to turn on and off the Folder List, click on View and select Layout. Click on the Customize Toolbar button. A list of buttons comes up. Scroll the "Available Toolbar Buttons" until you see Folder List. Select Folder List, then click Add->. The button will move to the "Current Toolbar List". Click Close, then OK.
To have a button to turn on and off the Preview Pane, click on View and select Layout. Click on the Customize Toolbar button. A list of buttons comes up. Scroll the "Available Toolbar Buttons" until you see Preview. Select Preview, then click Add->. The button will move to the "Current Toolbar List". Click Close, then OK.
Outside Access to CalWeb's Mail Server
|Occasionally, it may be necessary for you to send us the complete message headers. These headers contain the complete path that the message took through the Internet rather than just the From, To, Subject, and Date that you see as part of the message. To send us the complete message headers:
From the message preview screen: Right click with the right mouse button on the message line, then select Properties. Click on the Details tab. Right-click with the right mouse button in the "Internet headers for this message" box, then select Select All. Right click on the highlighted text, then select Copy. This will copy the text to the Windows clipboard. Click OK to exit out of the Message properties box. Now forward the original message (Click on Message and select Forward), then click with the left mouse button at the top of the message body. Then, right-click with the right mouse button and select Paste to paste in the message headers.
With the entire message displayed: Click on File and select Properties. Click on the Details tab. Right-click with the right mouse button in the "Internet headers for this message" box, then select Select All. Right click on the highlighted text, then select Copy. This will copy the text to the Windows clipboard. Click OK to exit out of the Message properties box. Now forward the original message (Click on Message and select Forward), then click with the left mouse button at the top of the message body. Then, right-click with the right mouse button and select Paste to paste in the message headers.
|To set up Outlook Express for reading Usenet news, follow these steps:
1. Click on Tools, then Accounts.
6. You have finished setting up the news account. Click Finish, the click Close to close the accounts screen.
|For further information, please see the following: